M05jul18.doc            July 19, 2005

Minutes of the GTCA Board of Directors Meeting of July 18, 2005

Attending:

Denny Mihalinec, Chair
Herb Green, President
Kathleen Fink, Vice President
Richard Riley, Secretary
Kim Rowe
Pastor Juan Garay
Eileen Lamb

Also attending:

Scott Black, Historical Committee Chair
Kathy Riley, Newsletter Editor
Evalyne Green

Board members not attending:

Pastor Dave Raley
Pastor Cassie Coleman
Bernadette King
Isa Blanford
Pauline Hunt, Treasurer

 

Meeting began at 7:05 pm.  Herb led the Pledge of Allegiance.  Denny provided the invocation.

 

Herb moved that the Bylaws be amended to increase the maximum number of the Board of Directors from eleven to fifteen.  Kim seconded.  Passed unanimously.

Herb nominated Richard Riley of Trilby to be a new member of the Board.  Kathleen seconded.  Passed unanimously.

Herb nominated Scott Black of Dade City to be a new member of the Board.  Pastor Juan seconded.  Passed unanimously.

Denny announced that Pauline Hunt, our treasurer, has informed him that she will have to resign from the Board of Directors due to business and home demands. 

Richard handed out a sheet summarizing motions and activities under Roberts Rules of Order.

 

Herb reported on “the state of the association.”  He stated that the Association is in need of funds for obligations and future projects.  He asked for fund raising suggestions.  Kim suggested that the Association get advertisers to sponsor a “things to do and places to go in the greater Trilby area” pamphlet.  It would be printed and placed at all the areas where “snowbirds” return to this winter.

Herb asked for volunteers to serve as treasurer.  There were no volunteers, so Richard was assigned the duties temporarily.

It was mentioned that we had not yet finished with the plaques for the memorial magnolia trees that are on the trail.  No action was assigned.

Herb announced that in memory of her husband, Lovea Thomas was going to donate an emergency defibrillator to our “first responder” planned program.

Eileen reported on the Social Committee activities.  Due to the recent lack of participation, the line dancing and painting classes have been suspended for the rest of the summer.  Eileen reports that most of the participants she has in her classes and activities are from outside our GTCA area, and many are up north at the moment.  She has had interest in a future stained glass class, but doesn’t know if the instructor that she has found is available.

Herb reported that the Association still hadn’t put up the Crime Watch signs that it had promised to do last year.  They are $50 each, and installed and maintained by the county.  Denny suggested that some board members purchase signs individually to place near their homes to help with the program’s visibility.  He has had a sign installed in front of his Old Trilby Road home.

Herb was concerned with the possibility of having too many presenters at the upcoming general meeting.  It was agreed that leadership will work on avoiding conflicts with scheduling.

 

Denny reminded members that the Dade City Chamber of Commerce will be having their monthly mixer at Kim’s Play-A-Round on Thursday, July 28th at 5 to 7 pm.  All board members are invited.  Kim and Denny will be hosting and refreshments will be provided.

Denny reported that there have been some changes in the September awards dinner meeting.  It appears that it would cost too much to have it catered, and several members voiced concern about the level of attendance.  It was agreed that it will be a “pot luck” dinner with board members asked to bring food.  Cash donations will be sought from the attendees.  Denny will be responsible for the awards and plaques and coordination.

Richard handed out a list of the items that have to be done in order to complete our 501(c)(3) application.  A sample "conflict of interest" form was presented.  This is the form that is recommended by the IRS.  Richard moved that it be accepted.  Passed.

Herb has appointed Richard as the application committee chair.  He sought volunteers for the committee, and it will have Denny, Herb, Kathleen, and general member Karyn Pirrello.  The committee will meet within a month and report at the next board meeting.

 

Meeting was adjourned at 8:07 pm.