M07nov12.htm

M07nov12.doc

 

 

THE GREATER TRILBY COMMUNITY ASSOCIATION

Board Meeting 11/12/07

 

Officers and Board members present:

Scott Black

Herb Green

Kathleen Fink

Richard Riley

Kim Rowe

Dave Huff

Bernie King.  A Quorum was present

 

Other attendees:

Linda Sherrill

Kathy Riley

Judy Geiger

Denny Mihalinec

Jenni Mihalinec

Evalyne Green

 

Board members absent:

Jeremiah Fink

Marline Sheldon

Eileen Lamb

 

Meeting began at 6:08

Pastor Dave gave the invocation and Scott Black lead the Pledge of Allegiance.

 

President Herb asked the Secretary if anybody has not been attending meeting and should be moved to the “auxiliary board”.  Secretary Richard reported that only Asst. Treasurer Marline has missed more meetings than she has attended.  It was decided not to move any members.

 

Kathleen Fink announced her resignation as Vice President citing personal reasons.  Chair Scott accepted her decision with regrets.  President Herb appointed Judy Geiger as interim Vice President until elections in January or February 2008.

 

President Herb recommended the following new members of the Board of Directors.  Judy Geiger, Corporal David Hink, Lynda Sherrill, Denny Mihalinec.  It was moved and approved

 

President Herb presented his President’s Report (copy below), and Kathy presented her Grant Committee report (copy below).  Both were accepted.

 

It was discussed that perhaps the Sheriff’s Office had some grant programs that we could apply for.  President Herb stated that we needed some income for the recurring expenses such as gas, maintenance and insurance for the security vehicle.  President Herb and VP Judy will approach the Sawmill Campground for donations.

 

Denny suggested that we should try to get “Welcome to Trilby” signs if possible.  He also suggested getting funding for executive secretary or other members of the organization.  Kathy explained that most grants she has researched will not fund salaries.

 

New ideas:  President Herb reported on his experience with a carnival at the LOL Flapjack Festival.  He said it would bring in income for the Fall Festival.   Secretary Richard will contact Lacoochee School to get more information on their carnival last month.

 

Denny and Treasurer Kim talked about a spring bike rally, tenitatively called Tour de Trilby.  Treasurer Kim is Chair of the Planning Committee with Pastor Dave, Denny, and Jenni as members.

 

We are still planning on a 4th of July event and a Fall Festival on September 27, 2008

 

Denny suggested that we consider a monthly “farmer’s market” with vendors as a fundraising activity.

 

Chair Scott reported that the County and the Historical Society will be placing a historical plaque at the Owensbough Junction end of the Withlacoochee Trail.  It will be dedicated in January or February.

 

Meeting was adjourned at 7:02

 

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PRESIDENT'S REPORT

 

While we have had just the annual "Town Hall" meeting so far this year, the Association has been very active and involved in community affairs.

 

We started the year off with the annual meeting and elections in January. Only one office was filled, that of Asst. Treas.; Marlene Sheldon was elected at that time. The remainder of Association Officers were serving their second year of a two year term. Elections for the office of President, V. Pres., Secretary and Treasurer will be held at the annual meeting in January, 2008.

 

We held our first of four Executive Committee meetings in Janu ary to plan the years activities. It was decided that we would sponsor two main family outings for the year, a Family Fourth of July Picnic at Manor Park and the 3rd annual Fall Festival and Children's Safety Rally on September 22,2007. I will have more to say about these events later in this report.

 

We have been concerned about the lack of sufficient operating funds throughout the year. We did receive financial help from a few businesses including Wilton Simpson and The Saw Mill Charities. Without these contributions, we would not have been able to put on these events which means that we must secure monetary assistance before the end of this year and early next year to fund activities for 2008. Securing Grants and other donations, I understand will be discussed at this Board Meeting. Kathy Riley is Chairman of this committee and will give her report separately.

 

Financially we exist primarily from our quarterly income from DCF of $1,125. which we receive within the first 15 days of the next quarter. For instance we received our first quarterly check for Aug., Sept. and October the first part of November. Our remuneration from DCF was increased this first quarter of our fiscal year starting Oct. 1st from $900. to $1,125. We submitted an annual budget of $7500 which included $3000 for someone to man the center full time but were pleased when it was at least $5,500. This means we have to continue to depend upon volunteers to run the ACCESS services.

 

Events this year:

Fourth of July

Fall Festival and Safety Rally

These events were highly successful, with steadily increasing attendance and participation.

We helped 97 children with DNA identification at the Safety Rally. The Fourth of July Picnic was successful even through a short shower. The music kept on.

 

We need to recognize the following very important people who have consistently help us through volunteering their time and efforts.

Glen Johnson

Richard and Kathy Riley

Herb and Evalyne Green

Judy Geiger

Dave and Shirley Huff

Dave, Jeannie, and Sara Hink

Kathleen, Jeremiah and Aaron Fink

Linda Sherrill

Kim Rowe

Bernie King

Gerri Farris

Harold Thomas

Rhythm 'n Motion Cloggers

The Gathering Place Musicians

 

In the past year, we have had Executive Committee or Board meetings on Jan 4, Apr 3, July 12, Aug 9, Oct 1, and now on November 12. In addition, the Events Committee held weekly meetings for the two months leading up to both events.

Respectfully Submitted,

Herb Green, President November 12,2007

 

 

Progress Report on Grants

By Kathy Riley

 

Grant applications have been submitted to the Community Foundation of Pasco County for a summer program at the Trilby Park, Ben & Jerry’s Foundation for the Trailblazers (uniforms, bikes for patrols), the Hometown Helper group for lights, and Publix Charities for the Children’s Safety Rally.  Our application was rejected by Publix Charities.  We have not heard from Ben & Jerry’s, or the Hometown Helper group.

 

The Community Foundation of Pasco County is going to fund the summer program at the park with a $2,540 grant for a summer director, materials and lunches for children on Saturday mornings in June, July and August.

 

I have four more sources of possible grants, but I haven’t sent in any applications to them.  I am hoping that I will get some further guidance as to what areas GTCA needs grants for before I continue.  Realistically I won’t get to it until mid-December.